Donors\’ Coordination and Reporting Officer
Job Overview
Background
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
UNDP strengthening Rule of Law for Peaceful, Just and Inclusive Societies in Pakistan (Amn-o-Insaf) Programme has been supporting the rule of law, justice and security institutions in Pakistan. The Programme is funded by the European Union, INL, USAID and Government of Japan. To lead on the capacity building component of the Amn-o-Insaf (AOI) Programme in Pakistan, UNDP intends to engage a Project Officer Training. The Project Officer Training will be based at Islamabad with frequent travel to the project areas, particularly Khyber Pakhtunkhwa (KP), Newly Merged Districts (NMDs), Balochistan, Gilgit Baltistan (GB), and Islamabad to implement AOI training and capacity building activities.
AOI activities and interventions are aligned with the government strategies and commitment to update and implement the rule of law roadmaps and connect to policies and legislative strategies and institutional developments. The three main objectives and interventions therein are not stand-alone objectives but are closely interlinked linked and intended to support each other to ensure sustainable and tangible results both for the Programme beneficiaries. To ensure a sustainable and holistic approach, the interventions under the three strategic objectives to support reform processes to ensure delivery of people-centered justice, enhance access to justice for all, particularly women and less privileged groups and to improve service delivery of the security sector in line with constitutional safeguards and international standards will be closely interlinked.
Duties and Responsibilities
Donors’ Coordination and Reporting Officer will be responsible for overall coordination with the UNDP-AOI donors. He/she will maintain a schedule of reporting deadlines and will provide technical assistance in organizing UNDP-AOI meetings with the donors and UN Agencies under UNDP-AOI and UN Agencies joint projects. He/she will also maintain close liaison with the UNDP and AOI teams on donors’ reporting and meetings. He/she will prepare concept notes, agendas, list of participants, and logistical arrangement for such meetings, as a focal person of UNDP-AOI. He/she will send reminders to the UNDP-AOI team on approaching deadlines and will ensure deadlines are met.
Under the overall supervision of AOI Programme Manager, the Coordination Officer and Reporting Expert will report to Senior Law Enforcement and Justice Reforms Expert, AOI. She/he will closely work with the AOI and UNDP teams in provinces, regions, and UNDP projects.
Specific responsibilities would cover the following:
- Maintain close coordination with the UNDP-AOI donors including EU, USAID, INL, Japan, etc.;
- Maintain a schedule of donors’ reporting deadlines;
- Provide technical assistance in organizing meetings with the donors and partner UN Agencies;
- Maintain close liaison with the UNDP and AOI teams on donors’ reporting and meetings
- Prepare concept notes, agenda, list of participants, and logistical arrangement for meetings/consultations;
- Send reminders to UNDP-AOI team on approaching deadlines and UN partner agencies on approaching reporting deadlines and meetings;
- Ensure that deadlines agreed with the donors and UN Agencies are met;
- Take notes and minutes of the meetings, share with participants for review and endorsement;
- Maintain a repository of minutes of meetings, reports, and other related records and documents;
- Coordinate with UNDP relevant Units/Sections and AOI team to collect data/information and relevant
- documents for the donors and UN partner agencies;
- Prepare donors’ reports and share for review of AOI Programme Manager, relevant sector specialist, Democratic Governance Unit;
Competencies
- Innovation: Adept with complex concepts and challenges convention purposefully
- Leadership: Generates commitment, excitement and excellence in others.
- People Management: Models independent thinking and action.
- Communication: Synthesizes information to communicate independent analysis.
- Delivery: Meets goals and quality criteria for delivery of products or services
- Job Knowledge/Technical Expertise: Level 4: Apply & Adapt: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise.
- Gender: Apply & Adapt: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise
- Building Strategic Partnerships: Apply & Adapt: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise
- Promoting Organizational Learning and Knowledge Sharing: Apply & Adapt: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise.
- Client Orientation: Apply & Adapt: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise.
Required Skills and Experience
Education:
- Advanced university degree (Master’s degree or equivalent) in management, development studies, law, human rights, or a related area.
Experience:
- A minimum of two years of professional experience in coordination and reporting. Experience of rule of law, access to justice sectors will be preferred.
- Extensive experience in donors coordination and reporting requirements;
- Experience of working and understanding of rule of law, security, and justice sector;
- Excellent report writing and analytical skills;
- Excellent communication skills;
- Experience of working in crisis/conflict area will be an advantage;
- Knowledge of UNDP, UN system, donor policies, processes;
- Excellent team player and ability to perform under challenging circumstances;
- Familiarity with UN/UNDP policies, programming frameworks and procedure is an added advantage.
Language Requirement:
- Proficiency in English and Urdu.
- Knowledge of local languages will be an advantage.
Disclaimer
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
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