Medical Assistant

Under the overall supervision of the Chief Migration Health Officer (CMHO) and the direct supervision of the Head MHAC / Senior Migration Health Physician, the successful candidate will be responsible for the carrying out the following duties and responsibilities in relation to the Migration Health Assessment Centre (MHAC) in Islamabad, Pakistan.

RESPONSIBILITIES AND ACCOUNTABILITIES:

The Medical Assistant provides information, relevant to Health Assessment Programs, Applicant processing and other IOM services to the migrants.

He/she may be assigned to one of two potential subunits within the Migration Health Assessment Centre (MHAC): the reception and data processing unit. The incumbent will need to be capable of flexibility when assigned different tasks. Below is a description of the possible tasks, which are more detailed in the duty lists and standard operating procedures (SOPS).

Reception and Data Entry overall duties:

• Perform all the necessary data processing activities of the Migration Health Assessment Centre (MHAC), such as:

• Receive all completed medical examination forms, x-rays and other documents from Country Offices or Panel Physicians while updating the receiving of the same in the database and forward for quality check before clearance, if applicable.
• Prepare, sort and package medical files and other documents during mobile migration health assessment missions where such mobile units are available.
• Transmit completed medical forms, DNA packages and other medical documents either by electronic means or by courier services to the various partners. Ensure correct contacts and physical address are used whenever documents are transmitted by courier services and ensure to inform the receiving party of the parcel tracking number electronically;
• File incoming/outgoing letters, reports, memoranda, emails faxes as well as IOM documents and forms related to IOM medical issues.
• Check, print and make photocopy of bank deposit slips (or other proof of payment). Regularly submit these photocopies to the Administrative/Finance Assistant; and,
• Perform such other duties as may be assigned.

REQUIRED QUALIFICATIONS AND EXPERIENCE:

EDUCATION:

• University Degree with at least two years of relevant working experience.
• Certificate in IT/Data entry is an advantage.

EXPERIENCE:

• Experience in computer data entry, elaboration and analysis in a busy institution, preferably a medical one.
• Typing speed of at least 60 words per minute.
• High computer literacy in Windows and MS Office is mandatory, knowledge of web page design would be an asset.
• Knowledge of medical terminology, as well as previous secretarial and archival experience, an added advantage; and,
• Previous working experience with international organizations is an added advantage.

LANGUAGES:

Required:

• Fluency in English & Urdu is required

Desirable

• Pashto / Dari

IOM provides equal opportunity to all qualified female and male including the physically challenged candidates.